Many operators told us inventory counting was time consuming, relied on manual spreadsheets, and never gave them the control they needed. We built Visio Inventory Count to fix that — an AI-powered tool that makes counting easier for your team, reduces manual errors, and gives you real control over your COGS and what you need to purchase.
Why it matters
Count only what matters
Items pulled automatically from your purchase data. No manual lists. COGS-relevant products from the last 90 days appear in the count, so your team isn’t wasting time on items that don’t affect your margins.
No conversion errors
Unit, pack, and weight validation catches mistakes before they happen. The conversion factor from the item master is visible on every line, so store managers always know whether they’re counting cases, packs, or kilograms.
Anomaly alerts
Entries that exceed expected thresholds are flagged before submission, not during reconciliation. If purchases don’t match the current sales volume, the system catches it while the store manager can still correct it.
100% auditable
Every edit is logged with who changed what and when. Cosmetic adjustments to make numbers reconcile don’t slip through: every change has an author and a timestamp. Clean records for every store, every period.
How it works
The process is three steps: load items from purchase data, count with real-time validation, and save trustworthy data.
1. Items loaded from purchase data
Visio pulls and displays purchased items automatically. Each item shows its conversion factor (units, packs, or weight) from the item master, so your team knows exactly what to count and how.
2. Count with AI validation
Enter quantities per item on mobile or desktop. Our AI evaluates every entry and, if it detects anomalies, an alert is triggered. You can correct the entry or justify it for your supervisor to review.
3. Save trustworthy data
Once all items are reviewed, submit the count. Visio keeps a complete edit history: who changed what and when. Back-office and supervisors can consult past counts filtered by store, date, status, and value.
I'm going to get rid of Excel for inventory.
The result: real control over your COGS and better purchasing predictability
With accurate counts across every store, you get a consolidated view of your cost of goods sold — broken down by store, ingredient, and period. Instead of reconciling spreadsheets after the fact, you see your COGS in real time.
Every store struggles with measuring COGS. This is going to be a game-changer for us.
Frequently asked questions
How does Visio Inventory Count know which items to show?
Visio pulls items from your last 90 days of purchase invoices and filters COGS-relevant products. Items are matched to your item master, which provides conversion factors (units, packs, weight) and classification. You do not need to build a list from scratch. If an item was purchased recently and impacts COGS, it appears in the count.
Can store managers count on their phones?
Yes, Visio Inventory Count is mobile-friendly. Store managers can count directly on a phone or tablet, with continuous draft save so no data is lost if the browser closes or the connection drops. For stores that prefer counting by hand first, a print sheet is available to fill out and then digitize into the system.
What happens if a count entry looks wrong?
Our AI evaluates every entry in real time and, if it detects anomalies, triggers an alert. You can correct the entry or provide a justification. That justification is stored and visible to supervisors during review.
How does Visio Inventory Count compare to using an ERP?
ERPs typically offer a single field for item and quantity with no conversion help and no validation. Visio shows the conversion factor for every item, validates entries against purchase history, flags anomalies, and keeps a complete audit history of submitted counts. Store managers also see a clear legend distinguishing packs from units from weight, which reduces the most common ERP counting errors.
How does audit work after a count is submitted?
Visio keeps a complete history for every count. Every change after submission is recorded — who changed what and when — giving back-office and supervisors a complete audit trail. For multi-unit franchise operations, this traceability is what builds confidence in the consolidated data.