Automate Franchise Payroll Prep in 5 Minutes
Pull hours from your POS automatically, catch errors your spreadsheet misses, and export to Paychex in one click. No manual data entry.
How It Works
From POS data to Paychex export, in 3 steps
Connect Your POS
Visio pulls employee hours and credit card tips from LiveIQ automatically. No copy-pasting across monitors, no spreadsheet formulas. Set the week-ending date and frequency, and the data is already loaded when you open the tool.
Review Flagged Exceptions
Missed clock-outs, overtime anomalies, and adjustments are surfaced for you. Click any employee for a day-by-day breakdown to verify the details. No more hunting through raw POS data to find what went wrong.
Export to Paychex
One click generates a Paychex-ready CSV. Enter cash tips, confirm totals, done. Upload the CSV to your Paychex portal — no reformatting, no intermediate spreadsheets. What used to take an hour now takes 5 minutes.
Why Visio Payroll Prep
Results that matter
Save 60 minutes every pay cycle
Payroll prep drops from 60-75 minutes to 5-10 minutes per cycle. For a 3-store operator running bi-weekly payroll, that’s 26 hours recovered per year.
Catch errors your spreadsheet hides
One franchisee discovered he was overpaying $40 per cycle due to doubled credit card tips. Visio surfaces these discrepancies automatically so you fix them before they cost money.
Eliminate manual data entry
Hours and tips flow directly from your POS into Visio. No more pulling data from LiveIQ across three monitors, no more consolidating across stores in Excel.
Get an instant audit trail
Click any employee to see their day-by-day hours in a list or calendar view. When something doesn’t look right, you can verify it in seconds.
Key stat
$480+/year in errors caught and prevented
I like it. It's already just eliminated my spreadsheet. This went from a great tool to an amazing tool.
Frequently Asked Questions
Everything you need to know
How does Visio Payroll Prep pull data from my POS?
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Visio connects to LiveIQ and pulls employee hours and credit card tips automatically every pay period. You set the week-ending date and frequency (weekly or bi-weekly), and the data is already loaded when you open the tool. No manual extraction, no copy-pasting between systems.
How long does payroll prep take with Visio?
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Most operators complete payroll prep in 5-10 minutes with Visio, compared to 45-75 minutes with spreadsheets. The time savings come from automatic data extraction, pre-calculated overtime, and one-click Paychex export. A 3-store operator saves roughly 26 hours per year on bi-weekly payroll.
What if my spreadsheet already works fine?
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One franchisee thought the same. Then Visio found formula errors his spreadsheet had been making for months, including a $40-per-cycle overpayment from doubled credit card tips. Visio doesn’t just save time; it audits your existing process and catches errors hidden in manual calculations.
Does Visio handle employees who forget to clock out?
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Yes. Missed clock-outs and unusual hours trigger an adjustments indicator on the main payroll table. You can click into any flagged employee to see a calendar view showing exactly which days have gaps, then resolve them before exporting. No more hunting through raw POS data.
What about cash tips?
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Cash tips are entered manually in Visio. The system provides an editable field per employee. Credit card tips are pulled automatically from LiveIQ. A digital tip-entry feature (where managers enter cash tips directly) is on the roadmap but not yet available.
Does Visio export directly to Paychex?
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Yes. Click “Export Paychex CSV” and Visio generates a file formatted exactly for Paychex import. No reformatting, no intermediate spreadsheets. Upload the CSV to your Paychex portal and you’re done.